Turning your conference into an experience with a Professional Conference Organiser
Looking for an experienced partner to organise your congress, exhibition, conference, or meeting? Whether your event takes place nationally or internationally, our specialised sister brand and in-house Professional Conference Organiser, Runmate, is here to help.
As part of Group Event Masters (GEM), Runmate provides reliable, end-to-end congress and meeting management, ensuring every detail is taken care of from start to finish.
How we can support you:
Venue finding & Contracting
With over 20 years of experience, we know exactly how to find the venue that fits your event. We’ll accompany you on site visits to ensure you’re completely confident in your choice. You can also rely on us to negotiate venue contracts, coordinate catering, and manage every service your congress needs for a seamless experience.
Unique concepts
Together with our Professional Conference Organiser, we’ll define the central theme that brings your congress to life. We brainstorm around your objectives, shape the ideal event format, and ensure the concept is reflected consistently throughout the entire experience: from branding and design to the programme and side events.
Your trusted partner
Your dedicated PCO is your single point of contact for all congress-related communication and coordination. We also manage suppliers, partners, and on-site staff, ensuring every stakeholder works seamlessly together. Every aspect of your congress is carefully planned, with contingency plans in place, so you can rely on us before, during, and after your event.
Financial Management
We provide complete financial transparency throughout your conference. From budgeting and cost control to financial reporting, we carefully manage every transaction while always striving to maximise the value and return on your event.
Branding & Communication
Strong branding and clear communication are essential to a successful congress. Together with our trusted creative partners, we ensure your message reaches the right audience through consistent branding, effective communication, and a seamless attendee experience.
Sponsor & exhibition management
Our in-house Sponsor Manager helps you secure the right sponsors for your event while maximising their visibility and value. We also manage every aspect of your exhibition, from marketing and exhibitor sales to stand construction, technical coordination, and on-site support.
Registration management
Simplify your event administration with our fully customisable registration platform. Designed around the specific needs of your congress or exhibition, it makes managing delegates, speakers, sponsors, and exhibitors efficient, accurate, and hassle-free.
Organising a conference, trade fair or convention?
Looking for someone to organise your conference, trade fair, conference or meeting? National or international? The inhouse PCO or Professional Conference Organiser at Event Masters is your reliable and experienced partner for the entire organisation of your event.
Destination Management Company
Whether you’re looking to discover Belgium and the Netherlands for the first time or experience them from a fresh perspective, our local experts are here to help. As a Destination Management Company (DMC) with extensive knowledge of the Benelux, we create tailor-made programmes that showcase the very best each destination has to offer.
Share your vision with us, and we’ll design a unique experience tailored to your goals, your guests, and your expectations.
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